ANNUAL REPORT 2018
Chairperson’s Report.
The past financial year was one of stability and consolidation, for which we are most thankful to all concerned. This enabled us to achieve several the objectives on our ‘to do’ list. Firstly, in lieu of a pension fund, we have made an employer contribution to a Managed Unit Trust Fund for our employees. Secondly, we held a vital Strategic Planning meeting in November 2017 to look at how we could make Empilweni more sustainable. One of the most important outcomes of this meeting was the decision to use our 25th Anniversary to upgrade our public image, increase our visibility and initiate an intensive fundraising campaign. We are now already in our 25th year of operating, which will culminate in mid-2019
We have formed a Fundraising Committee for our 25th Anniversary campaign, which has met regularly during 2018. Apart from fundraising, our achievements up to now include renovating our website and keeping it up to date, re-activating our Facebook, re-designing our letterhead and developing a slogan: “Changing Lives, Restoring Hope: Ukutshinthsa ubomi, Ukubuyisela ithemba”. We are grateful to Paul Lensen of Renegade Pictures for donating the services of his photographers to supply new images for our website. And we thank those former clients and staff members who sent us testimonials to publish on our website. We are still looking for a young social media star to run our Facebook, and energetic volunteers to organize a “Friends of Empilweni” association. We are also searching for champions – public figures in the entertainment and sports worlds, for instance – to help bring Empilweni to the notice of the wider community locally, nationally and internationally
We continue our close relationship with our major sponsor, the Department of Social Development, and we thank them for having the confidence in us to enter a 3-year contract with us for Family Counselling, Teenage Parent Counselling and Positive Parent Counselling. We have increased our number of social workers to two. We still have three social auxiliary workers. I would like to take this opportunity to thank them and their supervisors, and all staff, for their highly skilled work and the excellent service they have provided again over the past year. We are looking at ways in which we can extend our services to new areas or new target groups, possibly joining with other partners for this
I would like to thank all our Board members for their commitment to regular meetings throughout the year, and for their many other activities in support of Empilweni over and above their statutory ones. Sadly, Thulane Gxubane leaves us today. He will be a great loss, but we wish him well. We are fortunate to have a new Board member who will be formally elected today, Ashley Meyer, an attorney who has already been helping us with legal advice, including our new Constitution. Thanks to his efforts and those of our Director, William, we will be putting forward our new Constitution for adoption at this meeting. Which brings me to William: William is the one who makes it all happen on the ground. Since William’s appointment Empilweni has strengthened in so many ways and become a more focused and cohesive organization. I sincerely hope he will be with us for a long time
Finally, I would like to thank all our donors and you our members, partners and clients for supporting us. Without that crucial support we would not be able to carry on operating. We urge you to continue and even increase your involvement as our future funding and existence is by no means secure yet.
Brian Robertson
Chairperson
Treasurer’s Report
Empilweni is a registered non-profit organisation and has been in operation for almost 25 years. It’s objective is to provide community based, child centred mental health support and counselling to children, adolescents, teenage mothers and all their respective families when required in both Khayelitsha and Mfuleni.
Financial Strategy
As an entity with limited funding, the board endeavours to ensure sustainability of the most essential services that Empilweni provides to the local communities. We met regularly over the past year, with ongoing cash-flows and correspondence to closely monitor and control our financial situation.
Annual Financial Statements
The Annual Financial Statements for the year ended 31st March 2018 have been audited by BDV Platinum, Empilweni’s independent auditors, who found that they represent a fair view of the financial position of the organisation for the past financial year. Copies can be made available to interested parties.
In summary, the audited Statement of Comprehensive income indicates: –
. Our total income for the period was R 1,499,351 (2017- 1,045,951)
. Our total expenditure for the period was R 1,459,813 (2017- 917,386)
. The result being a surplus of R 39,538 (2017- 128,565)
The past financial year and it’s cash-flow demands were greatly eased by the funding we received from Lotto, which was an single annual contribution to top up the primary monthly funding we receive from the Department of Social Security (DSD). DSD’s funding covered 50% in the Financial Year ended 31st March 2018.
In the current Financial year DSD covers 54% of our normal monthly expenditure, due to a change in their funding criteria, whereby they cover more on salaries and less on other non-employee expenses.
During the previous financial year, DSD covered 88% of our funding, thanks to additional amounts received from DSD to assist us through a year when Lotto did not fund us.
Lotto has been a great supporter of Empilweni since 2004 and has funded us on six occasions, almost every other year, thus we are hoping for additional much needed funding in early 2019.
Our primary expense is staff remuneration, along with therapy support costs, covering travel expenses, communication and office costs. We strive to control these expenses within our funds available.
We also continue to submit funding requests to past and new funding organisations throughout the globe, but we find funds are limited and there are very many applications for these sought-after resources.
Current Financial Year 2018/2019
DSD continues to be our main funder and we have received a very much needed grant of R100,000 from The Nussbaum Foundation in August this year. We also thank our regular supporters at Given Gain.
We have recently submitted a three-year funding application to Lotto and are hoping that this will secure the future for Empilweni and we can then build on this solid basis.
We are also continuing other funding applications both within South Africa and beyond, to reduce the risk of further cash-flow challenges so the board and staff can focus on the most important thing to our organisation, Child mental welfare in our Community.
David H Draude
Treasurer
Director’s Report
My integration with staff was very good in this period I felt more part of the team. The Team pulled together in this period to work towards achieving our set targets. The team meetings were every Friday where we discuss issues of concern, plans for the week ahead and staff was consulted about decisions which central to us growing as a team. We had a Heritage Day celebration on the 22 September which was informative and give a greater understanding of each team members and their family history. We appointed Andiswa Mananga an additional staff member and Alicia Vana as a volunteer in this period.
Home visits at the beginning of the year was difficult without a car and staff was still very committed through doing home visits by taxi. We managed to acquire a motor vehicle which made things less risky for staff in the Khayelitsha and Mfuleni communities. I attended a networking event with Molo Songolo which 23 organisations attended. We discussed the Western Cape Draft Commissioner for Children’s Bill and decided on a joint NGO submission in response to the Draft Commissioner for Children’s Bill.
We started individual mentoring sessions with staff members to get to know them better and to follow their progress. We had a Heritage Day celebration on the 22 September which was informative and give a greater understanding each team members and their family history. The trauma workshop was arranged for the 27th and 28th of November at Schoenstatt in Constantia. Lauren Carter facilitated the workshop and has chosen to talk about trauma on the first day and to develop tools to deal with trauma on the second day.
We decided to have our end our year party at the Lookout Hill restaurant to support a local business in Khayelitsha. The party was on the 8th of December and the local cuisine was well enjoyed by everyone. We later initiated a monitoring and evaluation system with the result of a monthly outputs discussion which fed into our reporting. The team spirit was very high due to the difference in situation of the organization compared to the previous end of year and the fact that we have exceeded our outputs for the year to date. We later initiated a monitoring and evaluation system with the result of a monthly outputs discussion which fed into our reporting. Team pulled together to work towards achieving our set activities in arranging the 2017 AGM. We had a good response in terms of the invitations that was delivered.
The appraisal of our services for the period 1 April 2017 to February 2018 was held at the Nonceba Counselling Centre on the 21 February 2018. It was good for our team to look back in terms of our performances, processes and learning. We have identified challenges which we had to address and strengths which we could build on in preparation for our planning for the next financial year. We have also placed editorials about our services in the Vukani local newspaper and was on Bush Radio and CTV to raise awareness of the organization.
Fundraising research, enquiries and proposals submissions was concentrated on corporate companies and trusts for this period. Giving by Companies and Private Foundations were less due to the junk status and recession in South Africa. Giving was linked to marketing promotion and emotionally loaded events or causes. Education and business development were the favorite causes for companies. Attracting new funders was difficult but we are continuing with our efforts.
The board was very supportive through my first year in the organization.
William Williams
Director
Service Managers Report
This is the year of 24th in operation in the community of Khayelitsha and Emfuleni and the surrounding of Western Cape we feel blessed to be joined by Two social worker (Thozama Sotshononda and Thembela Lena), this give us more energy and help us to utilize our service fresh with them. I honor the support we share among us and the supervisors who consult with us during debriefing and support on difficult times (Emilita Pecego and Zenobia).
I cannot miss a good development done by the members of Board Empilweni and their management to take serious consideration on marketing and fundraising team working towards sustainability of our clinic, we all feel the challenge as the organizations when it comes to funding.
Empilweni place of Healing it’s still the only organization that specialize to children on their emotional well-being but this year we were to stretched after we notice how our pre and adolescent girls struggle when it come to their life circle times, we find ourselves approaching people who may assist with sanitary Towels because of how it affect their daily life performance, when the number of Teen mothers/first time mothers who cannot afford to buy for their kids needy staff by organizing a women day event on the month of August, we thanks those who participated and their donation of kind.
Let’s be aware as the community that issues of mental health and social ills are raising at a high speed this year we met a 12-year girl who was already pregnant, a 14-year girl who was on a relationship with her half-brother, we met with them at 07 months where the mother was shock and tried to organize termination of pregnancy but failed. Last a girl who was depressed during her pregnancy and already sign the form for adoption but after she gave birth she changes her minds to keep her child.13-year-old girl is damaged by the perpetrator and now she must always assist by sanitary towels.
We use to drive free in our area for home visits and outreach but this year we develop a policy on safety and security of our team.
I like to close this year again thanking all the service providers who join hand and work tireless on community challenges,Special thanks to Christian Base Organization that stood up for their congregant’s needs and challenges to involve us to preach the gospel of emotional well-being. Our strong referrals are from the School, it is where children challenges are presented, secondly its word of mouth and other organization also walks ins.
Our dedicated team from the bottom to the top for being loyal and enthusiastic in all levels of challenges.Thanks to our funders for making sure that this service is reaching out the people in-need.
I wish all the people here good health and strength for the next coming years!
THANKS!!
Donors
We would like to thank our donors Department of Social Development, National Lotteries Commission, Community Chest, Given Gain for their support in the period ending 31 March 2018.
We would like to extend our appreciation to our individual givers and in-kind donors.
Lentegeur Hospital (DR Mpinda)
KDH (Melinda & Esona)
Thuthuzela
Ivan Toms Clinic (Sr Ranisi)
Nyameko Primary
Site B Day hospital (Sr Yusi) Nolungile Day hospital (Sr Zuma)
Nolungile Youth clinic (Sr Manquzana)
Nolungile Primary (Ms. Mphakati)
Nonceba F.C
Michael M
Bardale high school
On the dot media (Ayabulela Mkenke)
Metropolitan K/litsha office
Mr Kakaza
DSD (Mr. Lena, Mrs. Mayapi , Mr. Mdaluhluthi & Mr. Mathumbu)
Correctional services M/Plain office (Ms. Pozisa Matoti)
DOE Hermanus (Unati Dywili)
DOH Wynberg office (Ncedisa Tshotho)
Mr Mort
Mr. Zama
Nakhane mooni
S.Giyose
F.ndesi
Nosiphiwo Baleni
Lungiswa Qavile
Lulamile Bizwaphi
I.M LIngela
Ntombikayise Mojo
Nosiphiwo Govuza
Pick and Pay
Empilweni – Summary of Child Counselling Statistics – 2017/2018
No. of children at Intake: 375
Of these
- 23% were referred to another organisation (50% to DSD)
- 17% did not engage with project
- 16% were terminated by the client
- 7% moved from Khayelitsha
High level demographic info:
- Youngest was 3, oldest was 22
- 56% female
- Majority of females from ages 13 – 18 (68% of cases)
- Majority of males from ages 10 – 16 (76% of cases)
Risk factors (most common)
- 13% – child or family affected by HIV/AIDS
- 19% – teen parent
- 17% – physical abuse of child
- 14% – neglect of child
- 16% – substance abuse in family
- 11% – sexual abuse or rape of the child
Counselling provided
- 739 individual sessions
- 591 family sessions
- 681 participants in group therapy
- 344 home visits
- 373 school visits
- 1,140 phone calls
Outcome of Counselling
All showed varying levels of improvement as detailed in the table below
Average level of Functioning (1 is very low and 5 is very good)
Academic Regular Improvement in Household Peer
Performance School Attendance presenting problem relationships Relationships
On intake 3.06 3.38 2.21 2.48 2.57
On finish 3.89 4.20 3.73 3.67 3.67